Din College -
Tuba City AZ
SE Administrative Assistant for CONVOY - 2
Posted May 8
Apply Now
May 8
Apply Now
Job description
Administrative Assistant for CONVOY (2)
Student Employment
School of STEM
Tuba City Campus
Duty Schedule:
20 hours/week preferably 4 hours per day from Monday to Friday
Summary/Objective of Position:
To The Administrative Assistant will be responsible to maintain and coordinate general operations and support for
the CONVOY project's smooth continuation. Communicates professionally with the team, college faculty,
administration and staff as well as institutions and programs external to the college. Keeping immediate supervisor
informed regularly and as needed, of all significant problems, progress and activities. Assist hiring student interns
from Junior high school, high schools and Dine College. Responsible for completing and recording time sheets,
drafting correspondence, completing all paper work, distribution of stipends and maintaining budget and financial
transactions up to date.
Description of Essential Functions of the Position
Disclaimer: This is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working condition associated with the job. While this list is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The position description and duties include essential functions and they are:
1. To adhere to the institution's high standards supporting its integrity in compliance with accreditation
requirements.
2. To observe and comply with the College's Personnel policy and procedures Manual.
3. Assist the Project Director in daily operations of CONVOY by appropriate communication as needed.
4. Distributes informative flyers, brochures, photocopies and other materials among participants as requested.
5. Maintains a filing system for the CONVOY project, documents, students, and correspondence to ensure
effective communication, organization and flow through college system in a timely manner.
6. Maintains general operations by using office software such as MS word, MSExcel, Outlook, and other
College software to support tracking of Project training, travel, resources, meetings and events.
7. Keeps records of all expenditures, purchases requisitions, and inventory by using MSExcel.
8. Assists Project Director in timely annual reporting and budget submissions for each fiscal year.
9. Makes travel, training, conference arrangements and coordinates approval process and requests through
Finance office and appropriate line of authority.
10. Assists in College-wide events such as inter-campus, academic achievement, and graduation etc.
11. Assist CONVOY Director in matters related to the project aas and when needed.
QUALIFICATIONS
Education & Experience
Minimum:
Associate Degree in Science/ Accounting/ Business/ Commerce or similar field
Preferred:
BS in Science/ Accounting/ Business/ Commerce or similar field.The amount of experience required to
enable an employee with the necessary experience attain acceptable proficiency and skill to perform
the duties and responsibilities of the job.
Knowledge:
-Must have willingness and ability to learn, instruct, guide, and assist the project team, researchers and students under this grant.
- Demonstrates a keen understanding of numeracy and an understanding of finance, ordering, purchasing of scientific material
-Knowledgeable of cost comparison and estimates required for building maintenance and repairs or renovations.
-Working knowledge of establishing and maintaining an inventory management system.
-Must have people management skills, including the ability to inspire, lead and motivate a team of people, delegate work and explain ideas.
-Must be able to handle public concerns/complaints in the office via phone in a polite and professional manner.
Skills:
-Must have high interpersonal skills to effectively communicate with students, staff, faculty, administration, vendors and the general public.
-Must be able to learn and utilize the institutions current CMMS, Asset Essential, Event Manager.
-Working knowledge of Warehouse operations and ability to utilize a computerizes maintenance management system to track
inventory of equipment, chemicals, supplies and other materials.
-Phone etiquette and office techniques.
Abilities:
-Strong computer skills, including MS Excel.Oral and written communication skills.
-Excellent organization & time management skills.
-Must be able to use general office equipment, computer software and the Internet to maintain database for inventory reports.
-Must work well with others. Effectively communicate with immediate supervisor and subordinates.
Physical Requirements, Work Environment & Travel:
-Must be able to work in an office setting but also exposure to warehouse/repair shop environment.
-Physical requirements not limited to lifting up to ten pounds
Other Requirement(s):
-Oral fluency in Navajo is highly desirable, but not mandatory.
-Must posses and maintain a valid State Driver's License...
Student Employment
School of STEM
Tuba City Campus
Duty Schedule:
20 hours/week preferably 4 hours per day from Monday to Friday
Summary/Objective of Position:
To The Administrative Assistant will be responsible to maintain and coordinate general operations and support for
the CONVOY project's smooth continuation. Communicates professionally with the team, college faculty,
administration and staff as well as institutions and programs external to the college. Keeping immediate supervisor
informed regularly and as needed, of all significant problems, progress and activities. Assist hiring student interns
from Junior high school, high schools and Dine College. Responsible for completing and recording time sheets,
drafting correspondence, completing all paper work, distribution of stipends and maintaining budget and financial
transactions up to date.
Description of Essential Functions of the Position
Disclaimer: This is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working condition associated with the job. While this list is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The position description and duties include essential functions and they are:
1. To adhere to the institution's high standards supporting its integrity in compliance with accreditation
requirements.
2. To observe and comply with the College's Personnel policy and procedures Manual.
3. Assist the Project Director in daily operations of CONVOY by appropriate communication as needed.
4. Distributes informative flyers, brochures, photocopies and other materials among participants as requested.
5. Maintains a filing system for the CONVOY project, documents, students, and correspondence to ensure
effective communication, organization and flow through college system in a timely manner.
6. Maintains general operations by using office software such as MS word, MSExcel, Outlook, and other
College software to support tracking of Project training, travel, resources, meetings and events.
7. Keeps records of all expenditures, purchases requisitions, and inventory by using MSExcel.
8. Assists Project Director in timely annual reporting and budget submissions for each fiscal year.
9. Makes travel, training, conference arrangements and coordinates approval process and requests through
Finance office and appropriate line of authority.
10. Assists in College-wide events such as inter-campus, academic achievement, and graduation etc.
11. Assist CONVOY Director in matters related to the project aas and when needed.
QUALIFICATIONS
Education & Experience
Minimum:
Associate Degree in Science/ Accounting/ Business/ Commerce or similar field
Preferred:
BS in Science/ Accounting/ Business/ Commerce or similar field.The amount of experience required to
enable an employee with the necessary experience attain acceptable proficiency and skill to perform
the duties and responsibilities of the job.
Knowledge:
-Must have willingness and ability to learn, instruct, guide, and assist the project team, researchers and students under this grant.
- Demonstrates a keen understanding of numeracy and an understanding of finance, ordering, purchasing of scientific material
-Knowledgeable of cost comparison and estimates required for building maintenance and repairs or renovations.
-Working knowledge of establishing and maintaining an inventory management system.
-Must have people management skills, including the ability to inspire, lead and motivate a team of people, delegate work and explain ideas.
-Must be able to handle public concerns/complaints in the office via phone in a polite and professional manner.
Skills:
-Must have high interpersonal skills to effectively communicate with students, staff, faculty, administration, vendors and the general public.
-Must be able to learn and utilize the institutions current CMMS, Asset Essential, Event Manager.
-Working knowledge of Warehouse operations and ability to utilize a computerizes maintenance management system to track
inventory of equipment, chemicals, supplies and other materials.
-Phone etiquette and office techniques.
Abilities:
-Strong computer skills, including MS Excel.Oral and written communication skills.
-Excellent organization & time management skills.
-Must be able to use general office equipment, computer software and the Internet to maintain database for inventory reports.
-Must work well with others. Effectively communicate with immediate supervisor and subordinates.
Physical Requirements, Work Environment & Travel:
-Must be able to work in an office setting but also exposure to warehouse/repair shop environment.
-Physical requirements not limited to lifting up to ten pounds
Other Requirement(s):
-Oral fluency in Navajo is highly desirable, but not mandatory.
-Must posses and maintain a valid State Driver's License...
