Bilingual Administrative Assistant - Manufacturing

SUMMARY

Performs all clerical functions such as typing, record keeping, preparing reports, preparation for meetings, and any other related work as assigned by the Plant Manager, Production Managers, Engineers, and Department Managers. Requires exceptional communication skills and the ability to work in a team environment. This person must be able to interact with all levels of management and work with various individuals within Pella Corporation via telephone, electronic mail, and written communication channels. This position will include continuous exposure to confidential information.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

* Assists Managers in carrying out their duties and responsibilities by learning all phases of the area in reports needed and department functions. Work involves continual exposure to highly confidential and specialized information.

* Updates staffing reports weekly.

* Updates various charts daily, weekly, or monthly for the Plant Managers and Production Managers

* Completes, on a timely basis with little or no supervision, any internal or external reports on a regular basis or as assigned by the Plant Manager.

* Maintains the copy machine and copy machine supplies.

* Maintains all office files.

* Makes travel arrangements for all out of town work, including hotels, rental cars, plane tickets and per diem money.

* Runs errands to the main office - picks up checks, returns absent checks, picks up forms as needed.

* Orders office supplies for Plant Managers, Production Managers, Engineers, and Department Managers.

* This is a critical support function for the plant. This individual will coordinate the employee auction process, order food as needed, maintain Logo store, assist with activities, work directly with vendors, coordinate announcements such as funeral, birth, etc. Additional responsibilities include data entry for manager reporting, employee purchases, perks, ID badge security, organizational charts, etc.

EDUCATION and/or EXPERIENCE

One year certificate from college or technical school; or Associate's degree (A.A.) or equivalent from two-year college or technical school; and three to six months related experience and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS

* Bilingual (English/Spanish) required.

* Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.

* Ability to write routine reports and correspondence.

* Ability to speak effectively before groups of customers or employees of organization.

COMPUTER SKILLS

Word, Excel and Power Point.