Administrative Assistant

JOB SUMMARY:

The Administrative Assistant will complete administrative tasks required to support service and administrative functions of Starting Point, including the following departments: Marketing and Communications, Family and Community Engagement, Strategic Initiatives, and Out-of-School Time. Reporting to the Executive Vice President, the administrative assistant will be responsible for data entry, maintenance, and reporting; communications and reception support; scheduling; and tracking expenses.

Duties and Responsibilities:

• Schedules meetings and arranges meeting accommodations. Manages Executive Vice President s calendar.
• Provides customer service to incoming business from providers and community partners.
• Develops calendars for training programs and other activities, as needed, for internal communications purposes.
• Enters and edits data and information on services such as outreach, training, and advancement. Implements review of data in databases.
• Creates spreadsheets, letters, database tables, and other documents, as needed.
• Tracks, manages, and reconciles expenses on behalf of team leads.
• Books travel, conferences, and other logistics for provider services team and others.
• Plans, organizes, participates in, and records meetings, conferences, seminars, and other events to provide and/or receive information relevant to work assignments and programs. Joins teams for implementation of such events as needed.
• Assists and/or prepares presentations to improve information sharing and comprehension.
• Organizes, maintains, updates, and tracks files and SharePoint documents to ensure accuracy and completeness.
• Key point person for timely response to incoming messages, scheduling requests, or similar projects.
• Ability to organize, plan and manage own work effectively to meet deadlines.
• Other related duties as needed.

Qualifications:

Highly qualified applicants will have at least an Associate s Degree in clerical work, data, or related field; ideally, two years of related experience; and detailed knowledge and comfort with Microsoft Office products - especially Excel, Word, PowerPoint, Outlook, and Teams. One must also be a quick study of new database systems. Candidates should be excellent communicators, including high marks for teamwork and collaboration. Strong candidates also possess a great deal of attention to detail and are curious about how to improve processes. Additional desirable qualities include:

• Highly collaborative style; experience developing and implementing new programs and initiatives.
• A strong track record as an implementer who thrives on working on various key projects concurrently.
• Takes initiative and works proactively to address challenges or needs in the community.
• Strong verbal and written communication skills.