Medical Records Clerk

Position Title: Medical Records Clerk

Department: Clinical Services

FLSA Classification: Non-exempt / Hourly

Location: REACHUP, Inc.

EEO Classification: Administrative Support

Supervisor: Case Management Supervisor

Status: Full Time

Looking for a career with an incredibly tight-knit organization that's also dedicated to helping their community? Then you've come to the right place! This is your chance to be part of an organization that's entire mission is improving the lives of others!

In addition, you will enjoy competitive pay, nine paid holidays, generous PTO (4 weeks your first year), medical insurance with a generous employer contribution towards the premium, employer paid life/AD&D ($50k), employer paid short- and long-term disability, optional HSA, dental, vision, life/AD&D, and a 401(k) plan with employer contribution.

Summary: Medical Records Clerk is responsible for creating new medical records and retrieving existing medical records by gathering appropriate record folders and contents; assigning and recording new record numbers; verifying existing record numbers; inputting and recording locations to computer. Works closely with case management/care coordination staff, providers and their staff

Essential Duties and Responsibilities include the following. Other duties may be assigned to meet business needs.

Duties and Scope of Responsibilities

• Initiates the medical record, and is responsible for routing the chart to the appropriate personnel.

• Inserting all other documents in patients' charts in accordance with program requirements, policies, and procedures established at the direction of the Case Management Supervisor

• Classifies, indexes, files, and retrieves records
• Reviews and audits medical records for accuracy and completeness
• Pull charts as needed for special audits, peer review
• Organizes charting system to avoid duplication of information
• Responsible for maintaining in house database which contains client demographic information
• Compiles statistical reports for staff, Project partners, research team and funding agencies
• Advises clinical staff on confidentiality of records and consistently maintains client confidentiality
• Prepares new charts for new clients by assembling chart contents, producing labels, etc
• Participates in Project-related meetings, specifically when meetings relate to client confidentiality
• Serves as liaison between Project staff and project partners when records and confidentiality issues arise
• Coordinates the printing and ordering of various medical record forms and supplies when required.
• Mail out requests for records when presented with a properly completed medical release and make copies of records in response to in-coming medical releases.
• Perform other duties as required

Special Skills/Licenses/Training/Certifications Necessary:

• Ability to communicate with a range of constituents, prioritize work effectively and must be able to multitask in a fast-paced, oriented office environment.
• Attention to detail, strong organizational skills, strong analytical and critical thinking skills and must be process-driven.
• Excellent verbal and writing skills are critical.

Qualification/Requirements:

Experience working with Community Based programs and organizations such as Healthy Start preferred.

Education/Training/Experience

• High school graduate or equivalent
• 2+ years specialized experience in Medical Records

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